Privacy Policy

SolarTaxi Limited ("we", "us", or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our SolarTaxi HR platform ("Platform", "Service", or "System").

By using our Platform, you agree to the collection and use of information in accordance with this policy. If you do not agree with this policy, please do not use our Service.

We use the collected information for the following purposes:

• Service Provision: To provide, maintain, and improve our HR platform services
• Performance Management: To track KPIs, generate performance reports, and conduct evaluations
• Attendance Tracking: To record attendance, manage leave requests, and monitor punctuality
• Communication: To send notifications, updates, and facilitate internal communications
• Analytics: To analyze usage patterns, generate insights, and improve user experience
• Compliance: To comply with legal obligations, regulatory requirements, and company policies
• Security: To detect, prevent, and address security threats and unauthorized access
• Support: To provide customer support and respond to your inquiries
• AI Analysis: To generate AI-powered performance insights and recommendations
• Reporting: To create comprehensive reports for management, HR, and CEO review

We do not sell your personal information. We may share your information in the following circumstances:

• Within Your Organization: With authorized managers, department heads, HR administrators, and executives based on organizational hierarchy and access permissions
• Service Providers: With third-party vendors who help us operate the Platform (e.g., cloud hosting, analytics, email services)
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with mergers, acquisitions, or sale of assets (with notice to users)
• Consent: When you have explicitly given us permission to share your information
• Protection: To protect our rights, property, safety, or that of our users and others

We implement industry-standard security measures to protect your personal information:

• Encryption of data in transit (HTTPS/TLS) and at rest
• Firebase Authentication with role-based access control (RBAC)
• Secure Firestore database with access rules and security rules
• Regular security audits and vulnerability assessments
• Access controls and authentication requirements
• Activity logging and monitoring for suspicious activities
• Regular backups and disaster recovery procedures
• Employee training on data protection and security best practices

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

Depending on your location, you may have the following rights:

• Access: Request access to your personal information stored in our system
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal and business requirements)
• Portability: Request a copy of your data in a portable format
• Objection: Object to certain processing activities
• Restriction: Request restriction of processing in certain circumstances
• Opt-Out: Opt out of non-essential communications and marketing materials

To exercise these rights, please contact your HR administrator or email us at privacy@solartaxi.com

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Active employee data is retained while you are employed with SolarTaxi
• Performance records and reports may be retained for up to 7 years for compliance and historical analysis
• Attendance records are retained as required by labor laws and company policies
• When you leave the organization, we may retain certain information for legal, compliance, or business purposes
• You may request deletion of your data after your employment ends, subject to legal requirements

Our Platform integrates with third-party services, including:

• Google Services: Gmail, Google Calendar, Google Drive (subject to Google's Privacy Policy)
• Firebase: Authentication, database, hosting, and cloud functions (subject to Google's Privacy Policy)
• Cloud Services: Various cloud infrastructure providers for hosting and storage

These third-party services have their own privacy policies. We encourage you to review them. We are not responsible for the privacy practices of third-party services.

We use cookies and similar tracking technologies to track activity on our Platform and store certain information. Cookies are files with small amounts of data that may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

We use cookies for authentication, session management, preference storage, and analytics purposes.

Our Platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ. By using our Platform, you consent to the transfer of your information to our facilities and those third parties with whom we share it as described in this Privacy Policy.

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

If you have any questions about this Privacy Policy, please contact us: